Studio Policy & Procedures

~Lessons take place at my home in Corvallis, Oregon, on a beautiful Estonia grand piano or Yamaha p-255 keyboard.

~Private Lessons are given weekly. (Please see calendar for schedule).

~Studio Classes are scheduled through the school year and part of tuition

~Tuition to be paid monthly and is due before or by the 1st. Please include a dollar per day late fee beginning the 2nd of the month. If you will be out of town the first week, please make sure tuition is paid early. Please read more on tuition here.

~Preferred payment through Zelle and OSU Federal PayItNow.

 Attendance, Illness and Make-up lessons:

~Attendance of lessons is very important to musical progress. Students are expected to attend and participate in all scheduled lessons, classes and recitals. Regular attendance supports consistent musical growth and commitment for our studio, as well as my ability to keep the studio running.

Important Policy Change: During the school year, September through end of school year. I will no longer offer make up lessons. I am changing my policy to better serve as a teacher, by requiring a firmer commitment to the exact time reserved for you each week during the months September through June. Summer lessons will work differently. Please see summer lessons page for more info. 
What this means for you:
~If you must miss a lesson due to conflict, you may use the swap list. Be sure to follow swap list procedures listed on my website. If you can’t find a swap, you can contact me for any availability. If I do not have availability, and it is not the day of, I will record an audio lesson and email it. Please make sure you send me a copy of your student’s lesson sheet if applicable. *see limitation
**Thank you for being flexible to swap your lesson time for another student if you can. It really serves the community. **

~If a student is too sick to come to lessons, but well enough for a LIVE video lesson, (or if you are on the fence if they are too sick to come to lessons), they may have a LIVE video lesson over Zoom at their normally scheduled lesson time 

~If there is ample notice, (morning of, before 10am) and a student is too sick for a live video lesson, I will record an audio lesson and send it that week; *see limitation

~If you have a legitimate emergency, ie. flat tire, accident, family crisis, I will record an audio lesson and send it to you that week; *see limitation 

~If you are on vacation for an entire week and cannot swap, I will record an audio lesson. *see limitation

*Limitation: I will only allow 1 audio lesson recording per 3 month term (1 total, not 1 per scenario). This is to keep in-person (or live video) attendance high.

*Please note that audio lessons will likely not be as long as a live lesson and will be as long as I find fit for the content to cover material, conscientious of the student’s attention span, and usability of the audio. I may choose to send content not relating to that weeks lesson, but of an educational nature that I think the student will be interested in and benefit from.

~If you need a new lesson time during the school year because your coach changed the practice again! you may use the swap list to trade permanently. If no swap can be found, please contact me and I will look for any availability I may have. If I cannot accommodate my schedule to find a time, last resort, you will be moved to my waiting list until something opens up.

~Day-of-cancellations for any other reason than sickness (with morning-of notice), or emergency, will not be eligible for an audio lesson.

~No-shows or cancelling just before the lesson, tuition is forfeited.

~As always, if I must cancel, I will extend credits or make-ups as my availability allows.

~There are no refunds or credits of tuition for scheduled lessons. No exceptions. Full tuition payments are always due even if you know you will be out of town. It is up to you to schedule a swap or check in with me about availability or to receive an audio lesson.

~For certain students I may prefer to offer a live make-up, but reserve the right to make that decision as availability allows and circumstances arise.

Lesson Arrival:

It is very important that students be on time for lessons. If a student arrives late, they will miss out on part of their lesson, as student lessons are scheduled back to back. I typically run on time.

**Please plan not to arrive any earlier than a minute before your lesson unless requested otherwise. Please allow the previous student to finish their lesson with minimal distraction.


DO NOT drop off students early or leave them late, unless you have checked with me, as I may not be home, or I may need to leave. Always make sure you see a student enter my studio before you leave them. 

Lesson Pick-Up:

Students must be promptly picked up from their lessons. Because students are scheduled back to back, a prompt and quick pick-up allows us to transition without distraction and allows the next student the ability to settle into their lesson with more ease. Please be conscientious of this. Do not plan to run errands if you can’t be back in time. Please plan accordingly. Thank you.

Practice and Assignments:

Progress at the piano depends on daily practice, which should assume the same priority as homework. Practice is most effective when the student is alert and undisturbed. Most students find that setting a regular practice time helps them to be consistent. Regular practice keeps muscle development and coordination strong and creates ease in progressing and learning. Learning is more dynamic and intrinsically rewarding, which helps with practice. Skills built depend on practice for maintenance and continued future skill building, so consistent practice is a must.

Students are required to practice as part of their commitment to lessons. Within reason, if practice requirements are not being met, even after sufficient intervention, with teacher and parent support, a student may be excused from the studio.

Parents of young students may need to be available to practice with their children and may be encouraged to attend lessons.

More on Student Practice: I have never had quite so much competition for students practicing as I have since the smartphone, Ipad, and streaming devices were introduced. I am adding to my policy that a reasonable level of practice must be maintained to stay a part of my studio and that I reserve the right to dismiss a student if reasonable practice requirements are not consistently being met. This is how I do my best teaching, and how your students grow and thrive at the piano.

The piano must be tuned to develop musicality and is best placed away from family distractions.

Fingernails must be kept short (please no artificial nails) in order to use the hands comfortably and correctly at the keyboard.

The student and I will decide on a manageable daily practice period that can be accomplished at least 5-7 times per week.

Too Many Missed Lessons: If there are more than 4 missed lessons, including studio classes in a term, I reserve the right to terminate lessons. I do my best teaching and students benefit the most when attendance is adhered to strictly. I would like to make space for families who prioritize attendance and who are there to learn and grow by showing up regularly.

Lending Library: The studio is continually building its lending library from which students are able to borrow music. A record of books on loan will be kept. Students are to return all books on loan at the end of the school year, if not before. Students will be charged for any books lost, damaged, or not returned.

Materials:  Students are asked to have the following supplies: a large enough tote bag to easily insert and remove books (not shared with a sibling or as a school bag) dedicated to piano music and materials only. Preferably no zipper. Bags should be kept organized and with old books that aren’t in use removed. Every students needs a metronome. Please talk to me for approved ones.

Purchasing Books: Parents are responsible for purchasing requested books in a timely manner. I usually try to give plenty of notice in case books must be ordered. Any books purchased by the teacher for the student will be added to the regular monthly fee. Parents should expect to spend an average of $25.00-$50+ per term, per student on books depending on the student.

Studio Classes: Studio lessons are scheduled via sign-ups and are in addition to private lessons. They are part of tuition and scheduled around winter holiday time and recital times. One hour+ studio classes are where students come together to play for one another and to be coached by the teacher in a group setting. Students may play duets and have collaborative experiences. They may sightread, play piano skills, like scales, chords, and arpeggios, or do rhythm or listening activities, or participate in curated listening.  In my experience as a teacher, this is perhaps the most important aspect of students broadening their performance and collaborative skills at the piano, and making performance and collaborative playing easier and more meaningful. Attendance is required. Please do your best to clear your schedule, as learning gained in this setting is something quite special. 

Recitals: It is important for students to have many opportunities to showcase their musical progress. This exposure eases performance anxiety and honors students’ diligent work.  Students must be well-prepared, dressed in performance attire, and plan to arrive early. Other performance or judiciary opportunities will be presented as possibilities for participation as the student shows readiness, desire and commitment.

Place of Business: Students and their families are not allowed in the house outside of the studio unless invited. Please do not plan to use parts of the house to watch siblings or to wait for students. Please respect the flow and privacy of members of the family who live in the house. Thank you for your understanding.

Discontinuing Lessons: I require one month’s notice prior to discontinuing lessons. If a student quits abruptly, tuition will still be due to finish out 30 days. This allows time for closure with a student, helps me have time to fill a spot, and allows students to be more mindful about quitting,  discouraging the temptation to quit on weeks when they haven’t practiced.

Teacher reserves the right to dismiss students if studio requirements/policies are not being met.

Thank you for your support in helping the studio to run smoothly. I look forward to our time together!

All Content Copyright ©2022 Brooke Meservy